Weekly Informational Update


Weekly ORVOAD Informational Update

December 29, 2017

ORVOAD Members and Partners –


What a year this has been, record breaking hurricanes, wild fires and flooding – and we are told this may be the new “normal”.  A year when tragedy impacted more families across America than in any other time in our history and, again, this is the new “normal”.  Southern California was impacted by the largest wild fire in the state’s history in December … December mind you.  Half of every home in Puerto Rico is still without electricity after a major hurricane decimated that island three months ago.  The electricity is not scheduled to be totally restored for another year!  Flooding across our southern states has left countless communities looking to FEMA and our member organizations for help.  This is the new “normal”.

You have been out there providing spiritual and emotional care, shelter and feeding, debris removal, support for animals, cleaning, rebuilding and so much more.  The stories each of you bring back from your deployments have been amazing and telling.  There is much we are getting right in our planning and response to disaster, and there is much we simply got wrong.  Michael Whitehead from Red Cross told me during a recent phone call that his deployment to Puerto Rico was disheartening, as this was the first time they simply could not get to everyone affected by the disaster.  There were places they could not get to, people that could not be helped.  In all his years of response, and they are many, he could not assure sheltering and food to men, women and children that were in need.  Both Tim Lambert of Operation BBQ Relief and Dave Hillison of NW Baptist Disaster Relief tell stories that highlight the overwhelming need for food in Texas after Hurricane Harvey stalled and dropped a record shattering amount of rain on communities large and small. 

This year has been tough, but each of you who has answered the call for help by serving food, providing support, listening to the stories of survivors, holding a hand and providing comfort – whatever to takes to meet the need.  You are OUR new “normal” in response to natures new “normal.  And I would venture a clarification here, each of you are anything but normal – you are extraordinary!  So, as we head into another year of “normal”, I know each of you extraordinary individuals will answer the call, go the extra mile, overcome any number of obstacles.  You will be anything but “normal” as we live in extraordinary times, and this calls for extra-ordinary people.


Charlene and Dean

Progress Report - Mt. West VOAD Annual Conference Planning:

  • The planning committee is proud to announce the theme for the 2018 Mt. West VOAD Annual Conference (drum roll please) –
    • Together We Serve – Developing Collaborative Relationships that Strengthen the VOAD.
  • Karen and Dean will present the format of the conference at the upcoming meeting on Friday, January 12th (see announcement below)
  • Director Andrew Phelps of Oregon Office of Emergency Management will be the opening Keynote speaker for Monday morning.
  • In the coming months, the committee will continue planning for speakers, workshops, food and other events.  If you wish to participate in planning you are more than welcome to attend any of the scheduled meetings as announced in this update.


Meetings, Trainings and Announcements:

  • Oregon VOAD Leadership Meeting
    • Thursday, January 4th
    • 10:00 a.m. – 12:00 p.m.
    • Conference Call #: 800-320-4330, PIN 714633


  • Mt. West VOAD Conference Planning Conference Call
    • Friday, January 12th
    • 10:00 – 11:00 AM
    • Conference Call #: 800-320-4330, PIN 714633


  • Next Oregon VOAD Members/Partners Meeting
    • Tuesday, January 16th, 2018
    • Mercy Corps, 43 SW Naito Pkwy, Portland, OR 97204
    • 1:00 – 3:30 p.m.
  • Mobilizing Faith-Based Community Organizations
    in Preparing for Disaster
    (MGT- 405)
    • January 23, 2018:
    • Wilsonville – Register here
  • Maturing Public-Private Partnerships



  • Mt. West VOAD Conferencesave the date
    • The fifth annual Mt. West VOAD Conference will be hosted by Oregon VOAD in 2018.  We look forward to a very informative and fun event that pulls in our partners across the entire NW United States.  
    • April 22nd – 24th, 2018
    • Adventist Community Services Conference Center, 19800 Oatfield Rd. Gladstone, OR 97027
  • National VOAD 2018 Annual Conference – save the date

Spotlight on Oregon and SW Washington COADs -

  • Clackamas County COAD –
  • Clark County COAD –
    • Meets bi-monthly on the 2rd Tuesday.  Meetings in January, March, May, July, September and November.
    • Contact Anthony Vendetti for more information (360) 992-6271
  • Columbia County Local Emergency Planning Committee (LEPC)
    • Meets quarterly on the second Tuesday at 1:00 p.m.
      • Meetings are July, October, January and April
    • Contact Libby Calnon for more information
  • Deschutes County COAD –
    • Kickoff meeting for the newly formed COAD
    • Contact Ashley Volz for more information


  • Douglas County COAD –
    • Monthly Community Meeting on the second Wednesday of each month.
    • Contact Reed Finlayson, Chair for more information
  • Lane Preparedness Coalition –
  • Lane County COAD –
    • COAD meetings are held quarterly
    • Contact Karen Edmonds, Secretary for more information



  • Linn-Benton COAD –
    • Linn-Benton County VPPW meetings are the fourth Thursday of the month from 10:00 - 11:30 a.m. 
    • Contact Anders Kass for more information
  • Marion/Polk COAD –
  • Rogue Valley Preparedness & Recovery Hub
    • RV COAD meets at The Salvation Army, 304 Beatty St., Medford, OR 97501, Look to their website for the next COAD meeting.
    • Website: https://roguevalley.recovers.org/


Trainings and Workshops:

Current Happenings & Items for Consideration

  • 2 Weeks Ready – OEM has launched a series of lively one-minute videos with simple tips on how to be 2 Weeks Ready. View them all at Oregon Oem - YouTube and feel free to share with friends, family, co-workers and others. Two new videos will be added in the coming weeks!
  • 9-1-1 Program – “Call when you can, text if you can’t.”  To see a map of the current Text to 9-1-1 availability, visit www.nwtext911.info/
  • Got your winter weather car kit all ready?  Waxing your skis or snowboard?  Check out Tyree’s Winter Weather Outlook presentation and get the latest on what is expected this winter. 
  • Last spring a delegation from our region, including several RDPO committee members and staff, participated in the Japan Best Practices Mission to learn about recovery, reconstruction and resilience efforts following the Great East Japan Earthquake.  The delegation created a report, GEJE Bento Boxes:  Key Findings & Lessons from the Greater Portland Study Mission.  As we continue to develop the REMTEC work plan and project pipeline, the RDPO Steering Committee is asking the work groups to review the report and determine what can be applied to current and future projects. 
  • FEMA’s National Integration Center just released a series of National Incident Management System (NIMS) resource management documents intended to enhance interoperability and the effectiveness of mutual aid.  The documents include:
  • The NIMS Guideline for the National Qualification System (NQS) (copy attached)
  • A set of NQS Job Titles/Position Qualifications for personnel serving in over 50 incident management and support positions (https://www.fema.gov/national-qualification-system)
  • A set of NQS Position Task Books (PTBs) for those positions (also available at https://www.fema.gov/national-qualification-system)
  • A set of NIMS Job Titles/Position Qualifications and Resource Typing Definitions other than NQS that define minimum qualifications and capabilities for personnel and their equipment within their assigned teams (available here: https://rtlt.preptoolkit.fema.gov/Public)
  • The NIMS Guideline for Mutual Aid (copy attached)
  • REAL ID Enforcement Oregon & Washington update – Both states now have an extension for REAL ID enforcement, allowing Federal agencies to accept driver's licenses and identification cards from OR and WA at Federal facilities, nuclear power plants and federally regulated commercial aircraft until October 10, 2018.
    • The most common federal use of state-issued ID is for air travel. Starting Jan. 22, 2018, the Transportation Safety Administration will require Real ID Act-compliant identification or state-issued ID from states with exceptions (like OR & WA) for boarding commercial aircraft for domestic flights



  • 2/7/18 – 2/8/2018.  Disaster Behavioral Health Conference, “Partnerships are a Key”, Salem Convention Center.  16 Continuing Education Hours will be awarded; Registration $495 & Student Registration $200.  Sign up here.

Training & Exercises (in order of training date)

  • 1/16/18-1/17/18:  (ICS 400) Advanced ICS for Command and General Staff.  8 a.m. – 4:30 p.m. each day.  Tumwater, WA.  Flyer & application attached.
  • WA State EM Division Training Opportunities Bulletin featuring courses from FEMA Region X, WA State EMD, and local stakeholders.  To view course and session details, log in to Washington TRAIN.  If you don’t have an account, follow the directions to create one and manage your account. 
  • Karen Layng is the new State Training Officer. If you have questions regarding training or need to send in your FEMA 119 forms for a specific course, contact Karen at karen.layng@state.or.us.
  • Planning on going to EMI for training? Your application needs to be submitted no less than six weeks prior to the class.
  • Regional, State, Federal Training Calendars: 

Washington State EMD Training Calendar

FEMA Region X Training Calendar

FEMA Emergency Management Institute


Jobs/Internships (in order of closing date)