Weekly Informational Update


Weekly ORVOAD Informational Update

Friday, April 21, 2017


ORVOAD Members and Partners –




I feel this is a wonderful time to be representing a regional or national organization in the VOAD movement.  There appears to be a great deal of reevaluation about how response and long-term recovery is conducted and the role of the non-governmental organizations in this process.  In the last year alone, I have participated in a number of meetings and discussions about how government and the NGO world collaborate to better respond and meet the needs of communities.  And within the non-profit world, there is a realigning of organizations to fill gaps in recovery to build a more robust and resilient response mechanism.  This week during a FEMA Region X phone call with VOAD leadership, the term “collaboration” came up a number of times describing the work our state VOADs employ to weave the work of response and recovery into the fabric of community recovery after disaster. 


Disaster response and long-term recovery do not successfully happen when organizations work in their own silos of excellence.  This activity works out of a core of communication, cooperation and coordination resulting in collaboration – it’s sort of the three-legged race of response where two or move organizations, hobbled together for a common goal, best achieve that goal by working closely together.  The resulting outcome of this partnership not only builds a better outcome as noted above, but strengthens the participating organizations themselves. 


Collaboration is a planned and purposeful activity that works from a heart of humility and an understanding that no one organization has the resources to provide for the total response effort.   Collaboration breeds creativity, an important ingredient in response and recovery where often times the needs of a project require multiple partners.  Collaboration is not the result of weakness but of strength.  And finally, collaboration acknowledges that a high tide raises all ships, meaning that a collaborative response betters the outcome for everyone involved and makes us all as member of the VOAD movement strong.


At both the Mountain West and the National VOAD conferences in the coming weeks, you can bet there will be a great deal of discussion on collaboration.  I look forward to spotlighting Oregon VOAD’s opportunities to build upon collaboration in the last year.  I feel we are a stronger organization because of each and every one of you who work constantly to assure we achieve a great outcome for families impacted by disaster through supporting the four C’s of the VOAD.




 New Oregon VOAD Committee:

Emotional & Spiritual Care Committee (ESCC) - The first meeting of the ESCC will be Wednesday, June 7th, from 1pm-3pm at the American Red Cross Cascades Region offices, 3131 N. Vancouver Avenue, in Portland. If you and/or colleagues from your organization are interested in attending, please RSVP to Christian Burgess @ cburgess@mhaofnyc.org; once you RSVP, Christian will send you a calendar/meeting invite via MS Outlook to confirm. Non-profit, NGO, or governmental organizations/agencies who provide disaster emotional and/or spiritual care but who are not OR VOAD member organizations are also invited to attend, but must also RSVP so we can get an accurate estimate of attendance. There will be a call-in option for those unable to join in person, details for which will be included in the meeting invitation.

The agenda for this first meeting will include an overview and discussion of the basic purpose of Emotional & Spiritual Care Committees under the umbrella of National VOAD and how we may want to adapt it for the purposes of OR VOAD; proposed structure for OR VOAD ESCC meetings; and a general overview of OR VOAD for non-member agencies/organizations in attendance. In addition, we’ll make time for round-table introductions for networking, and announcements for any disaster emotional and/or spiritual care-related resources & events!


Spotlight on Oregon and SW Washington COADs -

  • Clackamas County COAD –
    • Meets Quarterly on the 4th Tuesday.
      • Clackamas Community College, 19600 Molalla Ave., Oregon City, OR
    • Contact Dean Alby, Chair for more information
  • Clark County COAD –
    • Meets bi-monthly on the 2rd Tuesday.  Meetings in January, March, May, July, September and November.
    • Contact Cindy Stanley for meeting dates and times (360) 992-6285
    • Also, if you want to get onto Cindy’s Alert List, please email and request the addition of your email address.
  • Columbia County Emergency Planning Association
    • Meets on the first Tuesday of the month from 10:00 a.m. to 12:00 noon 
    • Contact Libby Calnon for more information



  • Douglas County COAD –
    • Monthly Community Meeting on the second Wednesday of each month at the UCAN (United Community Action Network) conference room.
      • 280 Kenneth Ford Dr., Roseburg, OR 97470
    • Contact Reed Finlayson, Chair for more information
  • Lane Preparedness Coalition–
  • Lane County COAD –
    • Contact Karen Edmonds, Secretary for more information
      • Next meeting, April 27th from 3-4:30 p.m. at Living Hope Church, 2801 W 18th Ave., Eugene, OR.
  • Linn Benton Vulnerable Populations Planning Workgroup –
    • Meets on the 4th Thursday of each month.
      • Next meeting is April 27th at Sunset Building, 4077 SW Research Way, Corvallis, OR
    • Contact Sarah Bates or Karen Truong for more information
  • Marion/Polk COAD –


Trainings and Workshops:

Current Happenings & Items for Consideration

  • NEW:  Tyree Wilde presented an informational ‘Winter Season Review’ and summer outlook at last week’s REMTEC meeting.  The slide deck is attached, enjoy!
  • NEW:  The Governor’s Office is looking for Oregonians to serve on the Oregon Seismic Safety Policy Advisory Committee (OSSPAC), if selected you would serve a four year term (July 1, 2017 – June 30, 2021). Members serve at the pleasure of the Governor. If interested please submit your application by May 31, 2017 for consideration.  Apply here.
  • NEW:  There are new Emergency Preparedness Requirements for Medicare & Medicaid Services (CMS) providers; all affected providers and suppliers must meet the requirements of the rule by November 15th, 2017.  Steph Sharp from Care Oregon briefed REMTEC at last week’s meeting and has provided the following information:
  • CMS Rule - a link to the CMS site which has the full rule and interpretive documents
  • Training: Thursday, April 27, 2017 from 2:30 PM to 3:30 PM ET. MLN Connects Event Registration - an upcoming virtual training hosted by CMS targeted to both emergency managers and providers
  •  Guidance Document on Training and Exercises  - a short guidance document which highlights the training and exercise components of the rule. 
  • The RDPO and the Oregon Department of Forestry (ODF) are partnering again this year to offer the REMTEC Shadow Team Program. This program offers local jurisdictions opportunities to shadow Command and General Staff positions on ODF Incident Management Teams during wildfire operations. Washington County Emergency Management (Chris Walsh) is managing the program and will coordinate incident deployments. Jurisdictions interested in joining the program are encouraged to contact Chris Walsh for more information.  
  • The most recent Legislative Bill Tracker Report is attached – many bills related to emergency preparedness, seismic risk & improvements, and changes within OEM. For more information on each bill and committee meetings, go to Workforce :: Your Government
  • Oregon leaders are pushing through legislation Oregon’s Earthquake Insurance Task Force bill.  The bill is aimed at creating an insurance system similar to the California Earthquake Authority (CEA).  Take a look at the Risk Market News article on the legislation and a related article from OSU on Earthquake Insurance:  Betting Against Earthquakes


  • 4/21 Active Shooter Preparedness Workshop hosted by DHS.  8:30am – 4:00pm, Moda Center, Portland, OR.  This workshop will focus on recognition, prevention, and protection for employees; and will aid organizations in building emergency planning capabilities.  Registration closes April 19th at 12:00pm.  Registration for this event is free; please click here to register.


  • 5/17 “Mission Ready Package Workshop”, hosted by Oregon Emergency Management (OEM).  8:30a.m. – 11:00a.m. Salem, OR.  This training is designed to help agencies pre-script mutual aid requests.  Registration due by April 27th.  Go here for more information and to register
  • NEW:  5/22-5/24 SERC/LEPC Conference, hosted by the Office of State Fire Marshal, Seaside, OR.  No cost to register, conference topics include:  LEPC 101, HazMat Rail Response, Improving Chemical Safety & Security.  Register here.    
  • 7/24-7/25 - Pacific NW Disaster Resilience Symposium, Portland Marriott Downtown, $195 for 8 plenary sessions, breakfast, lunches, and receptions.  This symposium will provide attendees with the opportunity to interact face-to-face with elected officials and legislators participating in the PNW Economic Region Summit and increase awareness for important issues like Climate Change, Critical Infrastructure Interdependencies, Cybersecurity, and other key topics.  Register here.
  • NEW:  9/19-9/21 Washington State EM Association (WSEMA) Annual Conference, Suquamish Clearwater Resort, WA.  Hotel and registration details will be provided soon.  There is a call for presentations for this year’s theme - ‘Can you get your message across?’, presentations are due by June 30thFlyers attached.

Training & Exercises (in order of training date)

  • NEW & Short Notice!  Port of Portland Citizen’s Academy, 9 week course starting May 10th.  Applications are due Friday, April 21st.  ‘Get a glimpse inside the inner workings of the police department behind the nation’s best airport from K9 officers, explosive technicians, and detectives to the patrol officers on the street (and carpet).  Apply here
  • NEW:  The Port of Portland is looking for experienced Controllers and Evaluators for their upcoming Triennial Airport Emergency Response Exercise, Active Shooter taking place on May 23rd.  Go here for more information and to register
  • Regional Training Calendars: 

RDPO Regional Training Calendar

OEM Training Calendar

Washington State EMD Training Calendar

FEMA Region X Training Calendar

FEMA Emergency Management Institute

Jobs/Internships (in order of closing date)

  • NEW:  Clackamas Community College Director of College Safety, Oregon City, OR.  Note that there is a PERS/ non-PERS option.  Open until filled, for full consideration submit application by April 25th.   Apply here, flyer attached.   
  • Wildland Fire Suppression Specialist, multiple locations.  The Oregon Military Department hires seasonal Wildland Firefighters each year, typically from June-September.  For more information and to apply, go hereOpen until further notice, may close anytime.
  • University of Oregon Emergency Preparedness Coordinator, Eugene, OR.  Open until filled.  Apply Here



Dean Alby ORVOAD President